Program Owner: Credit Card Services is the travel card programs owner and is responsible for related administration, procedures and audits. The instructions for completing the government credit card contractor's on-line travel card application form can be accessed at the end of the course along with a copy of the cardholder account agreement. Airport travelers (reservation without ticket or no reservation) - Travelers who arrive at the airport during business hours without an airline ticket and who must use the CBA (due to having no travel card or their travel card was declined), may contact the TMC to secure a reservation. The travel card cannot be used to pay for travel expenses of employees performing NTEU business unless the IRS has approved it. 458 0 obj <> endobj The travel cardholders must file their travel vouchers promptly since all travel card charges must be paid within 25 calendar days from the closing date of the statement of account on which they appear. Inappropriate use - Use of the IRS government credit card to make purchases not approved, funded and authorized by or in conformance with applicable IRS travel card and CBA guidelines. Program Reports: The Credit Card Services uses reports obtained from the credit card contractors electronic reporting system and from the Integrated Financial System (IFS) to monitor accounts and review transactions. A travel card account that was cancelled due to non-sufficient funds or multiple suspensions will not be considered for reinstatement. Special privileges for travel cardholders with relocation expense authorization include an increased card limit and enhanced merchant category code templates. Some states provide a lodging tax exemption for federal employees on official business. Activating the renewal card automatically cancels the expiring card. Added text The cardholder must contact the hotel to cancel their reservation.. Travel cardholders must be proactive in securing credits resulting from a dispute from merchants timely. If the merchant's name and the charge(s) are not recognized by the travel cardholder, the cardholder should immediately contact the government credit card contractor to initiate a transaction dispute so the unrecognized charge(s) can be removed and a new travel card issued. The travel cardholder should prepare a travel voucher to claim reimbursement for the CGE fee. The due date is 25 calendar days from the closing date on the statement of account in which the charges first appear. Upon receipt of the travel card, travel cardholders must verify the accuracy of the information on the transmittal document and on the travel card. Restricted spending limits during expected periods of inactivity or misuse. hb```b``9d31 +P#&0A :GKcXCo2) 170aaTm jaaLO}%r{>u1Eg(D.vhtb43ql Travelers must notify Credit Card Services via an OS GetServices ticket or by calling the ERC at 8667435748 (TTY: 866-924-3578) for assistance if a trip is cancelled. Process of dividing a travel voucher reimbursement between the credit card contractor and the traveler. See 1.32.4.2.8.2 for additional information on suspended accounts. Assisting travel cardholders with travel card account maintenance changes. The IRS has implemented split disbursement and salary offset procedures for the government travel cards. The authority for federal agencies to collect undisputed delinquent amounts incurred on an employee's travel card from the employee's disposable pay is contained in the Travel and Transportation Reform Act of 1998 (Pub. Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. What can I use my GTC for during TDY? Web7) ensure travel charge card contractors establish appropriate travel charge card spending limits and Merchant Category Code (MCC) blocks; 8) use Mandatory Salary Offset as per 301-76 of the FTR. The travel cardholders can withdraw cash from an ATM three days prior to the official travel date of departure through the last day of official travel. 0000004422 00000 n 0000007509 00000 n Press the arrow with the inscription Next to move from field to field. Duluth will then transfer the employee to the leisure desk to have an agent book the personal travel portion. Information for submitting requests for exemption from the mandatory use of the travel card requirement for international travel can be found in the CFO Travel Resources section on the IRS Source website. WebFSIS Directive 3830.2 Government Travel Charge Card Program FSIS Directive 4550.2 Garnishment of Wages for Child Support, Alimony and Commercial Debt However, if the method and amount of payment is changed, employees will be required to explain why the default split disbursement payment method was not used, which will be evaluated as part of the ETS pre-audit process. Special privileges are removed from the travel cardholder's account at the end of the relocation travel period. Your A/OPC will verify that all necessary information is provided and send it At a minimum, the travel card must be used to pay for transportation, lodging, rental cars and rental car gas. Employees who have received a written exemption from the mandatory use of the travel card from the director, Credit Card Services; and. Employees who are not eligible to receive a government contractor-issued travel card. Primary Stakeholders: The CFO, Credit Card Services, travel cardholders, CBA users and managers. It is not appropriate to request an increase in the card limit if there is an outstanding balance. hb```b``9d31 +P#&B0l+%@sQF=I#0^cp&Q"2-*"B@ ysg(Df,V,-!0#N"L7%4.iqQ>7qZgaV!/iR:@jL:ar=NhIVfYg*6z. PINs are used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. 0000002897 00000 n A travel card account with an unpaid, undisputed balance 31 days after the statement closing date on which the charge(s) first appeared is considered past due. Employees who combine personal travel with official travel must call Duluth at 866-442-9925. If an electronic ticket was issued using the CBA, the traveler must notify the TMC of the cancelled trip immediately and request issuance of a credit. The government credit card contractor will reactivate a suspended travel card after payment has been received. The travel authorization obligates funds and must be submitted and approved before traveling, except in emergency situations. Using the government travel card only for travel-related expenses while performing official government travel. A second letter will be sent to the travel cardholder if the account has been cancelled due to failure to pay the outstanding amount within the ten-day period. Concur government edition (CGE) reservation fee - A vendor fee that will auto-populate in a document when reservations are booked through Concur or by contacting the TMC directly. Travelers do not need to use personal funds for mission-related travel expenses, can manage their GTCC account online, and reimbursement is streamlined through DoDs travel systems. 0000019215 00000 n The Military Services may further restrict/define this policy. WebSORS centrally manages all salary offset processing for delinquent Treasury Offset Program and Government Travel Card debts owed to the Federal Government by individuals A. The travel card will then be accepted at merchants, such as airlines and hotels, whose MCC is included in the template for that travel card. Government contract fares may not be used for personal travel. 0000004334 00000 n The travel cardholder must review the statement of account for erroneous or unauthorized charges. New employees who will travel are expected to obtain and use the government travel card within 45 days after they report to duty. The expired card should be properly disposed of by cutting it up. When a former employee or non-employee debt is referred to Fiscal Service, the Treasury Offset Program (TOP) offsets federal payments due to the debtor. If an employee is not disputing a travel card debt, the employee is waiving rights that arise under the Debt Collection Act. 0000007032 00000 n The traveler must provide the following information immediately after the trip is cancelled: Date the TMC confirmed cancellation and/or date paper ticket was returned for refund; and. Use this form When the CBA is used to purchase common carrier transportation tickets and the trip is cancelled, the employee must promptly notify the TMC and Credit Card Services. 0000019352 00000 n The government credit card contractor charges a fee of two percentage of the amount of the cash advance for the service. Correct Answer: Reduced Payment Plan Question: You suspect that a cardholder used their travel card for personal use. The travel card can only be used for official IRS travel and allowable travel-related expenses while in travel status away from an employees official station. (1) IRM 1.32.4.1.6, Terms/Definitions, deleted the definition for Frequent Travel. Standard travel cardholders cannot request a travel advance. Changes are effective immediately after confirmation. A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. Employees are required to use split disbursement. trailer <]/Prev 243150/XRefStm 1507>> startxref 0 %%EOF 525 0 obj <>stream Travel Card problems include: A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets). (12) IRM 1.32.4.2.7.4.2 (5), Making/Expediting Payment, deleted text Travel cardholders using this optional payment method will incur a transaction fee. Requests for MCC changes for miscellaneous expenses (non-travel related expenses for lien fees, investigator expenses, administrative summons expenses or Right to Financial Privacy Act expenses) on a restricted travel card account will not be considered. Salary offset will continue until the full amount of the debt is collected or the employee makes full payment. Information regarding the use of the government credit card contractors optional method to expedite payment is available on the IRS Source website by, selecting Travel card payment methods. Travel cardholder - The IRS employee who has been trained and authorized to use the individually billed account. The ATM feature (available only to standard travel cardholders) may be used to obtain cash for official IRS travel expenses. Ensuring that airfare/train and reservation fees charged to the CBA have the form of payment shown as CBA (not personal or Government Travel Card) on the employees travel voucher. It applies to IRS employees who perform official government travel and supervisory and administrative personnel who direct, or review and approve, official travel or reimbursement of travel related expenses. When a second instance of an NSF occurs in a rolling 12-month period, the government credit card contractor will automatically cancel the travel cardholders account. 0000007533 00000 n WebSalary Offset: The process of collecting an undisputed, delinquent travel card amount due by direct deduction from an employees payroll payment or retirement annuity. The government credit card contractor does not charge a fee for using the on-line payment feature; however, there may be a fee charged by the travel cardholder's financial institution. Delegation Order 1-49, Exemption to Travel Card Mandatory Use Policy, grants authority to the director, Credit Card Services, to grant exemptions to the mandatory use policy to employees who believe they would incur a hardship if required to obtain and use the government issued travel card. An employee who is expected to travel must obtain a government travel card unless exempt. The travel cardholders may use the government credit card contractors phone pay service to expedite payment by telephone using an electronic check service. 5514, Installment deduction for indebtedness to the United States. hbbd```b``+@$*dLR`DI@d("@?!#c$4F? (14) IRM 1.32.4.2.8.5 (1), Cancellation, updated timeframe for when the government credit card contractor will cancel a cardholders travel card account to 126 days from the closing date on the statement of account in which the delinquent charge(s) first appeared. It should be received within five to seven business days from the date the properly completed application is entered in the government credit card contractor's on-line application system. All transactions that post to an account during a cycle are summarized on a statement of account issued by the government credit card contractor. Travel cardholders are responsible for timely payment of all undisputed charges. WebUnder 5 U.S.C. (1) This section establishes FMS's procedures for the centralized offset of Federal salary payments to collect delinquent The TMC will issue the transportation ticket three or four days prior to the scheduled departure date and will email or fax an invoice to the traveler, confirming the ticket has been purchased. All employees are required to obtain and use the travel card for required travel expenses unless they qualify for an exemption as outlined in IRM 1.32.4.2.1.1. Split disbursement is the ETS default payment method. The debt covered by this collection procedure is lower in priority to all other involuntary collection, garnishment and offset actions and will not be collected if higher priority debt would result in collecting more than 15 percent of the employee's disposable pay for any given pay period. Payments may be expedited using the on-line payment feature on the government credit card contractor's website. Charging travel expenses of several travelers on one travel card. The card limit is the maximum cumulative amount that can be charged to a travel card account in a billing cycle. 471 0 obj <>/Filter/FlateDecode/ID[<608322299C1F7C42B559F596E68FE4D4><1FE8327296AE1D4B998EDA280AB1A9AA>]/Index[458 24]/Info 457 0 R/Length 83/Prev 381212/Root 459 0 R/Size 482/Type/XRef/W[1 3 1]>>stream Get a Consultant Previous Flashcard Next Flashcard Share This Flashcard Like the Tone? This IRM provides information for the Government Travel Card Program including the IBA and the CBA programs. Reduced spending limits on travel cards during periods of non-travel status. trailer <<195A1B81E92C4F0BB0505D6B8FA21F5F>]/Prev 240088/XRefStm 1491>> startxref 0 %%EOF 485 0 obj <>stream No more than 15% of the employee's disposable pay per pay period will be collected under this procedure. If the credit does not post in the next billing cycle, the cardholder should contact the government credit card contractor to initiate a transaction dispute. Answers questions on the proper use of the travel account. Ensuring their employees are aware of the government travel card requirements. The PIN will be used at chip enabled merchant terminals and for standard travel cardholders to obtain cash from the ATM for official IRS travel expenses that cannot be charged using the travel card. More Information is available on the IRS Source website by, selecting Incorrect charges. The government credit card contractor must receive the travel cardholder's payment by the due date. The government credit card contractor may review and consider the employees complete credit history in deciding whether to reinstate the individuals account. 0000006555 00000 n New employees who are exempt until they obtain a government travel card. An employee who is expected to travel must obtain a government travel card unless exempt. Which item is a benefit of using the travel card? One CBA account is established for each IRS business unit. Actual bank fees charged for non-payment will not be reimbursed by IRS. 0000002280 00000 n SUBJECT: Commercial Travel Management: DoD Government Travel Charge Card (GTCC) Program . If an account has been suspended two times during a rolling 12-month period for undisputed amounts and becomes past due again, the government credit card contractor can cancel the travel card account. 0000003552 00000 n Special privileges will not be reinstated when the payment is made. Centrally billed account (CBA) - A corporate travel card account set up for travelers who do not have an individually billed account to use for official IRS travel expenses (airline and train tickets only). 0000015429 00000 n The Inappropriate Use Guide offers specific instances of misuse and their resolutions. WebSalary offset is the collection (by deduction from the amount of pay owed to the cardholder) of any amount the cardholder owes to the travel card vendor as a result of undisputed WebThe travel account is used for other than authorized purchases, and cancellation is approved by the program coordinator; or It is past due for undisputed amounts at 126 calendar days When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration. The billing cycle for travel card accounts closes on the third day of each month. Duluth will also note the total cost of a round-trip official travel fare on the itinerary/invoice, to be used on Form 15278, Cost Comparison worksheet. The Letter of Understanding between the director, Workforce Relations Division, and NTEU defines hardship as employees who have a history of personal or work-related credit card problems and employees whose religious tenets object to the use of credit cards in general. Travel advances are not available to standard travel cardholders. Travelers must pay any remaining travel card charges from a trip that was not directed via split disbursement to the government credit card contractor in ETS. It is the travel cardholder's responsibility to ensure payments are posted as designated in ETS. 0000000016 00000 n Travelers who do not have a travel card or have a travel card that is declining, may use the CBA. A directorate of the Defense Support Services Center, under the Defense Human Resources Activity, An official website of the United States government, Government Travel Charge Card Regulations , Overseas COLA Spendable Income Tables Alt, Government Travel Charge Card Regulations [PDF, 46 pages], Travel and Transportation Reform Act of 1998 [PDF, 9 pages], Hosted by Defense Media Activity - WEB.mil. References: See Enclosure 1 . Card limits are used to strengthen internal controls by establishing the appropriate amount that travel cardholders can spend in a billing cycle to accomplish their program responsibilities.
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